What will I actually be paying per year?
Annual billing is often tempting because it offers a per user price that is slightly lower than monthly billing. However, annual billing requires you to pay for a full year either in advance, or by the end of the service year. As such, the true cost of annual billing should factor in the entire year.
The prices bolded below are the total upfront cost for a full year, for the minimum number of users for that tier.
Monday.com Basic
- $8 per user per month
- Because you are billed annually, your minimum upfront cost is 8 x 12 = $96 (for a single user)
Monday.com Standard
- $10 per user per month
- Because you are billed annually, your minimum upfront cost is 10 x 12 = $120 (for a single user)
Monday.com Pro
- $16 per user per month
- Because you are billed annually, your minimum upfront cost is 16 x 12 = $192 (for a single user)
When should I pay monthly instead of annually?
While there are many reasons why you would opt to pay monthly instead of annually (for example, the ability to switch CRMs whenever you want), one of the more straightforward reasons would be the duration of time you plan on using a CRM.
Listed below is the maximum duration of time you would need to use a CRM tier before it is more "worth it" to pay for a full year instead.
Monday.com Basic
- $10 per user per month (with a maximum of 3 users at this price)
- This is 25% more expensive than the monthly price billed annually.
- For a single user, you should opt for monthly billing if you plan on using Monday.com Basic for fewer than 96 / 10 = ~9 months.
Monday.com Standard
- $12 per user per month (with a maximum of 3 users at this price)
- This is 20% more expensive than the monthly price billed annually.
- For a single user, you should opt for monthly billing if you plan on using Monday.com Standard for fewer than 120 / 12 = 10 months.
Monday.com Pro
- $20 per user per month (with a maximum of 3 users at this price)
- This is 25% more expensive than the monthly price billed annually.
- For a single user, you should opt for monthly billing if you plan on using Monday.com Pro for fewer than 192 / 20 = ~9 months.
Monday.com Basic
- Includes unlimited items, 5GB of file storage, 1 week of activity history stored, customizable dashboard, and unlimited guests (read-only viewers).
Monday.com Standard
- Includes 20GB of file storage, 6 months of activity history stored, Zoom integration, 250 automations and integration actions per month, and additional calendar-view reporting.
Monday.com Pro (free trial is on this tier)
- Includes 100GB of file storage, 1 year of activity history stored, 25,000 automations and integration actions per month, time tracking, chart-view reporting, private boards and board administrators.
Many CRMs offer a free version of their software with severe feature limitations. While appealing to small businesses or solopreneurs, most free versions are simply marketing tools to introduce new users to a paid tier and are not designed to be scalable.
Monday.com offers a free plan for 2 users with the following limitations:
- 1,000 items (anything entered into Monday.com constitutes as an item: notes, tasks, contacts etc.)
- 500MB of file storage
- 1 week of activity history stored
- No guests (read-only viewers)
- No integrations or automations
- Only kanban-view of boards
With these limitations in mind, Monday.com free plan is likely to only be enough for personal projects, or very small teams looking for light project management.
